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Solutions for Colleges Although World Service is suitable for use within any type of organisation, it has some capabilities that are of particular interest to colleges. These include: Scales, Grades And Points With a full-history of all changes to an employee's grade and point and of the salaries assigned to each scale point plus automatic re-calculation of employee salaries when anything changes. Full And Part-Time Employment The system can cope with full-time and part-time employees and can handle employees who are primarily salaried but perform some hourly-paid duties. Post-Sharing And FTEs A post can be shared by more than one employee and an employee can occupy more than one post. The FTE required for the post, the FTE available from the employee and the FTEs actually assigned for each employee to each post can be recorded. Annual Returns Automatic production of properly formatted files for annual returns such as SIR, TPA and SFEFC reduce effort enormously. An additional application eases the administrative overhead associated with processing hourly paid contracts. This module, fully integrated with the central database, is used to set-up and process these contracts throughout each academic year and for every pay run. Hourly Paid Contracts Many colleges employee a large number of part-time teachers/lecturers who, typically, are given contracts to teach a certain subject at a certain time on a certain day of the week for a specified set of weeks. One part-time teacher/lecturer may have a dozen or more contracts concurrently and, if they are short-term contracts, may run up a hundred or more during one year. Some college have several hundred part-time teachers/lecturers so it can be seen that controlling these contracts can be a very time-consuming and error-prone process! The process, at a typical college, is:
Contract details are entered, with start and end dates, via a special data-entry screen like this 
and the system works out which weeks are actually supposed to be worked depending on the details of the academic year, when terms start and end, half term holidays etc. and shows them to you. 
When the payroll is run, it will automatically work out which weeks to pay for each contract and pay them. You can, if you like, configure the system not to pay any week until it is authorised and the payroll will then pay only authorised weeks - looking back as far as you like for weeks that were not authorised but have now become authorised. If you don't use "pay on authorisation" then, after a week has been paid, you can mark it as "to be recovered" if you find out that the contract for that week was not fulfilled. The payroll will automatically deduct the amounts paid for such weeks at the next payroll run. At any time you can look to see which weeks are due to be paid, have been paid, are due to be recovered and have been recovered. All the information in one place! Back |
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